Constitution of Burley Village Cinema
1. Title.
This unincorporated association shall be called Burley Village Cinema. Hereinafter referred to as the BVC
2. Purpose.
To provide an opportunity to see cinema films conveniently and socially within the village of Burley, Hampshire.
3 Membership.
Membership shall be open to anyone who:
4. Management.
The BVC will be managed by a Committee of up to six members elected annually at the Annual General Meeting (AGM). Immediately following an AGM the Committee shall appoint, from among its members, a Chairman, a Treasurer and a Secretary.
5. Meetings.
The Management Committee shall meet as necessary and at least four times each year. The quorum for committee meetings will be at least 4 of its members.
5.1 An AGM shall be held each year at a time and place as decided by the Committee. Details of the date, time and venue for the AGM will be announced at least 3 weeks before the meeting. The quorum for the AGM will be 15 members.
At the AGM:
The Secretary will call a Special General Meeting at the request of the majority of the Committee or at least 10 other members who have given a written request to the Secretary stating the reason for their request.
The meeting will take place within 21 days of the request. All members, who have supplied their contact details, will be given at least 2 weeks notice of such a meeting giving the venue, date, time and agenda. The quorum for the SGM will be 15 members.
5.3 Rules of Procedure for meetings
All matters that arise at any meeting will be discussed openly and the meeting will seek to find general agreement that everyone present can agree to.
If a consensus cannot be reached, a vote will be taken and a decision made by a simple majority of members present. If the number of votes cast on each side are equal, the chair of the meeting shall have an additional casting vote.
6. Finances.
An account will be maintained on behalf of the BVC at a bank agreed by the Committee. Four signatories will be nominated (one to be the Treasurer). Any two of these must sign every cheque.
Records of Income and Expenditure will be maintained by the Treasurer and a financial statement given to each meeting.
A balance sheet at 31st December and income and expenditure account to that date shall be prepared each year. The accounts shall be checked by a Verifier appointed by the previous Annual General Meeting. Any surplus arising in any year shall be dealt with as the members may decide at the AGM on the recommendation of the Committee.
7. Dissolution.
If a meeting, by simple majority, decides that it is necessary to close down the BVC it shall call an SGM to do so. The sole business of that meeting will be to dissolve the BVC.
In the event of the dissolution of the BVC, any surplus funds shall be donated to a charity or charities agreed upon by the Committee.
8. Changes to the Constitution.
Changes to this Constitution shall only be made at the AGM or an SGM called for that purpose.
Any proposal to amend the constitution must be given to the Secretary in writing. The proposal must then be circulated with notice of the meeting.
Any proposal to amend the constitution will require a two thirds majority of those present and entitled to vote.
This constitution was agreed at a special meeting of the Burley Village Cinema on:-
Date: 9th February 2015
Name Clive Gammon Chair
Signed.
Name David Ratford Secretary
Signed
1. Title.
This unincorporated association shall be called Burley Village Cinema. Hereinafter referred to as the BVC
2. Purpose.
To provide an opportunity to see cinema films conveniently and socially within the village of Burley, Hampshire.
3 Membership.
Membership shall be open to anyone who:
- purchases a ticket for any BVC film show
- supports the BVC financially through voluntary donation
- assists with the running of the BVC.
4. Management.
The BVC will be managed by a Committee of up to six members elected annually at the Annual General Meeting (AGM). Immediately following an AGM the Committee shall appoint, from among its members, a Chairman, a Treasurer and a Secretary.
5. Meetings.
The Management Committee shall meet as necessary and at least four times each year. The quorum for committee meetings will be at least 4 of its members.
5.1 An AGM shall be held each year at a time and place as decided by the Committee. Details of the date, time and venue for the AGM will be announced at least 3 weeks before the meeting. The quorum for the AGM will be 15 members.
At the AGM:
- The Committee will present a report of the BVC over the year.
- The Committee will present the accounts of the BVC for the previous year.
- The Management Committee for the next year will be elected.
- Any proposals given to the Secretary at least 7 days in advance of the meeting will be discussed.
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The Secretary will call a Special General Meeting at the request of the majority of the Committee or at least 10 other members who have given a written request to the Secretary stating the reason for their request.
The meeting will take place within 21 days of the request. All members, who have supplied their contact details, will be given at least 2 weeks notice of such a meeting giving the venue, date, time and agenda. The quorum for the SGM will be 15 members.
5.3 Rules of Procedure for meetings
All matters that arise at any meeting will be discussed openly and the meeting will seek to find general agreement that everyone present can agree to.
If a consensus cannot be reached, a vote will be taken and a decision made by a simple majority of members present. If the number of votes cast on each side are equal, the chair of the meeting shall have an additional casting vote.
6. Finances.
An account will be maintained on behalf of the BVC at a bank agreed by the Committee. Four signatories will be nominated (one to be the Treasurer). Any two of these must sign every cheque.
Records of Income and Expenditure will be maintained by the Treasurer and a financial statement given to each meeting.
A balance sheet at 31st December and income and expenditure account to that date shall be prepared each year. The accounts shall be checked by a Verifier appointed by the previous Annual General Meeting. Any surplus arising in any year shall be dealt with as the members may decide at the AGM on the recommendation of the Committee.
7. Dissolution.
If a meeting, by simple majority, decides that it is necessary to close down the BVC it shall call an SGM to do so. The sole business of that meeting will be to dissolve the BVC.
In the event of the dissolution of the BVC, any surplus funds shall be donated to a charity or charities agreed upon by the Committee.
8. Changes to the Constitution.
Changes to this Constitution shall only be made at the AGM or an SGM called for that purpose.
Any proposal to amend the constitution must be given to the Secretary in writing. The proposal must then be circulated with notice of the meeting.
Any proposal to amend the constitution will require a two thirds majority of those present and entitled to vote.
This constitution was agreed at a special meeting of the Burley Village Cinema on:-
Date: 9th February 2015
Name Clive Gammon Chair
Signed.
Name David Ratford Secretary
Signed